Personnel procedures, such as hiring an employee, organizational reassignment, or an employee leaving the company, are represented by separate personnel actions in Personnel Administration section of the HR module.
Each personnel action contains the infotypes for which you have to enter data for the action in question and displays these infotypes for you to process.
The Hiring personnel action provides all of the infotypes that are necessary to guarantee the correct administration of the employee, payroll, time management and other personnel processes.
Integration with Organizational Management
If the Personnel Administration component is integrated with the Organizational Management component, you can link the data on the employee’s organizational assignment from Personnel Administration to the data on the position from Organizational Management. This has practical consequences for the Organizational Reassignment personnel action. If the position changes when the employee experiences an organizational reassignment, it often results in other changes to the employee’s organizational assignment data.
Use transaction code PA40 into the Transaction code field
Enter Personnel No
Personnel Number Assignment
When an employee is hired, he or she is assigned one personnel number. You can either assign this personnel number (external number assignment) yourself, or it can be assigned automatically by the system (internal number assignment).
Enter From date (the start date of the personnel action)
Choose the hiring action type by clicking and highlighting the line
Click Execute
Enter Personnel area
Enter Employee group
Enter Employee subgroup
Click save
The record has been created and you are taken to the Create Organisational Assignment screen.
On the Create Organizational Assignments screen, complete the following fields:
Subarea
Contract
The contract can be used to establish the employee’s standard charge rate for billing customers.
Click save
The record has been created and you are taken to the Create Personal data screen.
Enter Start Date
Enter Form of Address
Enter Last Name
Enter First Name
Select the Sex of the employee
Click save
The record has been created and you are taken to the Create Planned Working Time
Confirm default information is accurate. Change if required.
Click save
The record has been created and you are taken to the Create Travel Privileges
Enter Company code
Enter Business Area
Enter Cost Center
Click save
The record has been created and you are taken to the Create Communication screen
Enter the employee ID/number (this must be consistent with the Windows log in ID)
Click save
The record has been created and you are taken to the Create Timesheet Defaults screen
Enter Controlling Area (defaults)
Enter Sender Cost Center (this must be the same as the Cost Centre in Travel Privileges)
Enter the Activity Type (if required)
Click save to save your entries.
The personnel record is created.
